Published October 22, 2026.
Record the person, the scope, and the window
For each vendor, record the company, the named person, the rooms or systems they may access, the start and end time, and the approving contact. A permanent code for a one-day repair is an avoidable risk.
Keep the access method in the access system, not in the register text.
Confirm arrival and departure
Log the arrival, the departure, and any issue. If a vendor needs to return, issue a new window rather than extending an old one indefinitely.
Record who verified the property was secured after the visit.
Review access monthly
Remove expired access, confirm the vendor list, and check for people who still have access after a contract ended.
Keep the review note with the property record.
Source: reference.